Frequently Asked Questions

Booking the Hall is simple with our online booking system, which shows a live calendar so you can easily find a date and time that works for you.

Once you’ve selected your preferred date and time, the system will calculate the cost and allow you to pay online. Your booking is secured as soon as the payment is complete and confirmed once our staff confirm they are available.

If you qualify for a discounted rate as a local resident or regular hirer, please contact us .

If you have any special requirements or if you think you qualify for a discounted rate as a local resident or regular hirer, please contact our Bookings Officer before making your booking so that we can provide you with the relevant discount code. Contact details are 01530 243987 or stantonunderbardonvillagehall@gmail.com and they will help you with your booking. 

If you are ready to make your booking, please Click here

Yes, absolutely! We’d be happy to show you around the Hall before you book. Just get in touch with us to arrange a convenient time to visit.

Yes, of course! You’re very welcome to hire a bouncy castle from a local provider and have it in the main hall as part of your event. There’s a small extra charge of £20 per booking, which just needs to be added when you make your reservation—this helps us cover wear and tear, insurance, and electricity.

Just a couple of simple rules to keep everyone safe:

• Only one bouncy castle is allowed
• It can’t be taller than 10 ft 6 in
• Please place it in the centre of the hall so it doesn’t catch the sloping ceilings and make sure it doesn’t block any fire exits.
• Finally, do check that your supplier has the right insurance in place to cover any damage or injuries.

If you plan to have alcohol at your event, please provide full details during the booking process. This helps us ensure compliance with our premises licence and apply the correct security deposit.

If you intend to sell alcohol, you’ll need to apply for a Temporary Events Notice (TEN) and follow all licensing rules. If you’re unsure, contact the Bookings Officer for guidance.

Important rules to remember:

• Alcohol must stay inside the building and cannot be consumed after 11:30 pm (Monday–Saturday) or 10:30 pm (Sunday).
• Alcohol cannot be given to anyone under 18 or sold to anyone intoxicated.
• Free tap water is always available for anyone who needs it.
• Following these rules is not just important—it’s essential to ensure a safe and enjoyable event for everyone at the Hall.

There are two tiers of security deposit that will need to be applied to your booking:

£50 for events with no alcohol or with alcohol that finish before 6pm
£250 for all events after 6pm. 

After your hire session, our staff will inspect the building and grounds to ensure everything is clean, tidy, and undamaged. If everything is in order, your deposit will be refunded within 5 days using the original payment method. Minor issues, such as a broken teacup, won't affect your deposit, but there have been occasions where significant damage has occured and have required repairs.

In cases of substantial damage, we will assess the situation and may need to obtain repair quotes. If the costs exceed your deposit, we will invoice you for the additional amount. For incidents we believe involve criminal damage, we will not hesitate to contact the police. Please remember that the lead hirer is responsible for the behavior of all attendees at all times they are using the Hall and its facilities.

There's more in our terms and conditions so make sure you check those too.

Our amendment and cancellation policy is set out in our Terms and Conditions. The key points are:

For Single Bookings:

• Notice given more than 14 days prior to the event - A full refund will be issued, less a £5 administration fee to cover charges applied by Stripe, our online payment provider.
• Notice given 13 days or less prior to the event - The full hire charge will be forfeited, and no refund will be given.
• For amendments to bookings, a £5 admin fee may also be applied to certain amendments to apply to charges applied by Stripe

For regular hirers (block bookings):

• For block bookings, the Hirer must give 14 days notice of any breaks or unwanted periods of hire (e.g. holidays) for a full refund to be issued, although additional notice would be gratefully received. 
• Any bookings due to take place with less than 14 days notice will not be refunded, whether they go ahead or not. 

For single bookings, our staff will meet you on-site to unlock the Village Hall and return at the agreed finish time to lock up as per our Terms and Conditions. 

Regular hirers will be provided with a code to access the key safe located by the main entrance. This allows you to manage your entry into the village hall.

Our kitchen comes fully equipped with a fridge freezer, microwave, electric hob and oven, dishwasher, kettle, and hot water dispenser.

In the cupboards you will also find a variety of glasses, crockery, and cutlery available for your use. Please note that for health and safety reasons, kitchen knives are not provided.

We supply tea towels, washing-up liquid, and dishwasher tablets for your convenience.

There’s also a general cleaning cupboard with various supplies to help you tidy up spills and leave the kitchen—and the Hall—clean and tidy.

We have 23 car parking spaces  in our private on-site car park that are exclusively available for our hirers to use.

Yes, there is fold down baby changing unit in the disable bathroom located near to the main entrance of the hall. 

No animals are allowed in the Village Hall, except for guide dogs, unless prior permission has been granted by the Hall Management.

Please note that animals are never permitted in the kitchen under any circumstances.

If there’s a fire, the manual alarms around the Hall will sound. As highlighted in our Fire Evacuation Plan, please use the front entrance or the two emergency exits in the Main Hall to leave the building and meet at the assembly point in the rear car park. Fire extinguishers are available throughout the building, and a fire blanket is in the kitchen next to the fridge freezer.

If someone requires first aid, a first aid kit is on display in the kitchen, along with guidance on treating common injuries. Please fill in the accident book and notify the Hall Management as soon as possible to let them know if any items from the kit are used or further assistance is required.

There is a community defibrillator outside the front entrance, which can be accessed by the ambulance service by dialing 999 and following their instructions. please do not attempt to open the locked cabinet - the 999 operator will give you instructions to unlock it as appropriate.

Yes, this is essential. Stanton under Bardon Village Hall operates on a ‘leave it as you found it’ basis, so we ask all hirers to help us keep the Hall in great condition.

We expect you to:

• Wipe all surfaces and spot-clean any spills
• Sweep up any debris
• Ensure toilets are flushed and free of litter or mess
• Return tables and chairs to their storage areas, stacked no more than five high
• Check the car park for any rubbish left by your attendees, such as plastic cups or balloons

We provide two bin bags and will dispose of these for you. Any additional rubbish must be taken home and disposed of responsibly. If extra bags are left behind, £5 per bag will be deducted from your security deposit. 

All hirers are required to leave the Hall clean, tidy, and in the same condition as they found it.

Evening events must finish by midnight from Monday to Saturday and by 11:00 pm on Sundays. If alcohol is being served, drinking must stop 30 minutes before closing—that is, 11:30 pm on weekdays and 10:30 pm on Sundays. This will be monitored, and any breach of these rules may result in deductions to your security deposit.

Please also be ready to leave the hall at the agreed time. The Hirer is responsible for tidying away and cleaning the Hall at the end of their session. This includes ensuring that all floors are swept and left clean, surfaces are wiped down, and all tables and chairs returned to their designated storage areas. If the Hall is not left in an acceptable state of cleanliness, the Hirer may be invoiced for additional cleaning at a rate of £20 per hour as determined at the discretion of the Hall Management.

Any use of the Hall beyond your booked time, as stated on your booking receipt, will incur an additional charge at double the agreed hourly rate, with a minimum of one hour. Overrunning events can impact other hirers, staff who manage the security of the hall, our neighbours as well as potential breaches to our premises licence. 

Don't worry - we'll try and put this aside for you to collect. 

Please email us stantonunderbardonvillagehall@gmail.com for further details. 

If you’re running sessions at the Hall then you are responsible for everyone’s safety. Public liability insurance is required and your professional body can usually give advice.

Just email proof of your insurance to stantonunderbardonvillagehall@gmail.com and you’re all set.

There may be options to store your equipment—please email stantonunderbardonvillagehall@gmail.com for details.

No—a regular hirer is any group or individual with 4 or more pre-booked sessions in a year. These sessions can be daily, weekly, fortnightly, or monthly.

Regular hirers are eligible for discounted rates. For more details, please contact our Bookings Officer at stantonunderbardonvillagehall@gmail.com